Domestic Programs Officer

Reporting to the Director of Programs, this position will be responsible for the domestic portfolio. This involves aspects of administration, management, and monitoring and evaluation. The officer ensures all aspects of IR Canada compliance including project filing, project management, information sharing, and Monitoring and Evaluation visits.

Status: Full Time, Permanent
Location: Burlington, ON
Department: Programs
Start Date: Immediate

Essential Duties and Responsibilities:

Portfolio Management

  • Review and prepare submitted proposals for initial screening and Project Approval Committee approval
  • Oversight of effective implementation of programs and of compliance with donor requirements, including budget and financial requirements; partner agreements; and implementation and work plan 
  • Ensure timely submission of accurate and quality narrative and financial reports in accordance with contractual requirements 
  • Identify possible institutional donors and prepare proposals for funding

Project Management

  • Work with IR stakeholders to research and develop flagship projects that align with IR strategy 
  • Work with volunteers to execute IR flagship projects across Canada 
  • Demonstrate oversight of IR projects in compliance with CRA regulations

Project Administration

  • Manage and maintain project database and project management software
  • Interdepartmental collaboration and communication
  • Handle inquiries from fundraising, donor care, and marketing departments
  • Write project summaries and descriptions for marketing purposes
  • Assist with special projects, systems, and processes within the department as requested
  • Conduct project monitoring with members of the programs department
  • Review and develop proposals, reports, and other project documentation in coordination with partners 
  • Other assignments based on the discretion of the Director of Programs

Qualifications and Requirements:

  • Bachelor’s degree in sociology, social work, or related field
  • Experience working or volunteering in an emergency response capacity (either leading a mission or volunteering on one)
  • Strong familiarity and understanding of Project Management 
  • Strong interpersonal and team skills; 
  • Demonstrated capacity to work both in a self-directed manner and collaboratively with other staff and stakeholders; —
  • Strong computer skills in word processing, spreadsheet, electronic mail and database systems
  • Demonstrated capacity to work effectively in a wide range of cultural and political settings
  • Be able to work comfortably in a fast-paced environment
  • Excellent problem-solving skills
  • Strong time management and prioritization skills
  • Proficient with Gmail, MS Office suite, Adobe Acrobat
  • Must be eligible to work in Canada
    • Must be eligible to work in Canada

Please note: this position requires mandatory national travel to IR projects across the Provinces and Territories of Canada.